Facilities Communications and Operations Specialist

Job Summary General Atomics (GA), and its affiliated companies, is one of the world’s leading resources for high-technology systems development ranging from the nuclear fuel cycle to remotely piloted aircraft, airborne sensors, and advanced electric, electronic, wireless and laser technologies.

With general supervision, this position is responsible for the administration of operational aspects of ongoing projects.

DUTIES AND RESPONSIBILITIES:

• Administers daily operational aspects of one or more ongoing projects; participates in project plan development.
• Integrates and analyzes project plans to ensure milestones and delivery requirements are met; ensures that all the key parties are advised.
• Develops appropriate electronic and hard copy reports and records.
• May represent the organization with outside organizations.
• Maintains the strict confidentiality of sensitive information.
• Creates and distributes various Facilities communication announcements including companywide building repairs notifications, new hire and organizational memos, VP communications, and organization newsletter.
• Manages internal digital displays by creating and uploading communication content.
• Manages and updates department operational calendar with key dates and deadlines.
• Maintains department recognition board.
• Coordinates meetings/events, catering, manages conference room reservations and prepares meeting agendas.
• Coordinates and books travel arrangements and submit expense reconciliation reports.
• Maintains department’s information repositories.
• Performs other duties as assigned.
• Responsible for observing all laws, regulations, and other applicable obligations wherever and whenever business is conducted on behalf of the Company. Expected to work in a safe manner in accordance with established operating procedures and practices.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.


Job Qualifications:

• Typically requires a bachelors degree in Business Administration or a related discipline and three or more years of progressive professional project administration experience. Equivalent professional experience may be substituted in lieu of education.
• Must demonstrate a general understanding of project administration principles, theories, concepts and techniques.
• Must have experience organizing, planning, scheduling, conducting, and coordinating work assignments to meet project milestones or established completion dates.
• Must possess the ability to understand new concepts quickly and apply them in an evolving environment while contributing to the development of new processes.
• Must be customer focused and possess:
  • the ability to identify issues, analyze data and develop solutions to a variety of problems;
  • good analytical, verbal and written communication skills to accurately document, report, and present findings;
  • good interpersonal skills enabling an effective interface with other professionals; and
  • good computer skills.
• Ability to work independently or in a team environment is essential as is the ability to work extended hours as required.

Salary:$62,510 - $105,628